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General Terms & Conditions

Race organizer

World Wide Sports Agency Pty Ltd is the organizer of the Crocodile Trophy

1.
The Commissaires Panel will adjudicate, as well as enforce the rules & regulations throughout the race.

Age Limit:
To compete in the Crocodile Trophy competitors have to be aged 19.

2.
The race organizers reserve the right, in its absolute discretion:

a) May accept or refuse an entry for the Crocodile Trophy (without giving a reason).

b) Change or vary the route of any stage of the event without notice.

c) Cancel, postpone, reschedule or change the time and place of the event, or any stage of the event for any reason, any time.

The organizers will not be liable for any loss, damage, cost or expense whether direct, indirect, consequential or otherwise suffered or incurred by any rider as a result of any such action taken by the organizers.

3. Suspension and Cancellation /Termination
Terminations by Crocodile Trophy. If the Crocodile Trophy cancels the Event more than twenty (20) Business Days from the Event Date, Crocodile Trophy shall forward  the full amount of the entry fee to the Crocodile Trophy 2022. No compensation will be given for other costs (direct or indirect) related to the registration for Crocodile Trophy (transportation fee, accommodation, family expenses (travel, hotels), etc.

Late termination by Crocodile Trophy. If Crocodile Trophy cancels the Event less than twenty (20) Business Days from the Event Date, Crocodile Trophy shall forward  the full amount of the entry fee to the Crocodile Trophy 2022. No compensation will be given for other costs (direct or indirect) related to the registration for Crocodile Trophy (transportation fee, accommodation, family expenses (travel, hotels), etc.

The race may be interrupted or delayed in part or in whole cancelled by external influences including rain, cyclone, flooding, fire, earthquake and / or acts of third parties.

The race organizers will not be liable to any rider for any loss, damage, cost or expense of any kind including, entry fees, travel expenses and related costs in the event of the organizers having to cancel, alter, reschedule or otherwise change any aspect of the race due to weather, Acts of God, third party intervention or other matters outside the control of the organizers.

4. Abandoning the race
If the event or individual stages are changed in venue and/or timing due to force majeure (e.g. bad weather), for which the organizer is not responsible, the organizer shall be released from his obligations and the organizer is not liable for damages that the contracting party or participants incur for this reason (e.g. travel and accommodation costs).
A refund of attendance fees in the aforementioned cases is excluded. With a change in venue and/or time the contracting party and the participants are entitled to attend the rescheduled event.

Force Majeure: If the event or individual stages are cancelled or abandoned due to force majeure (e.g. bad weather), reasons for which the organizer is not responsible, the organizer will be released from his obligations and the organizer is not liable for damages that the contracting party or participants incur for this reason (e.g.travel and accommodation costs).
If the event or individual stages are changed in venue and/or timing due to force majeure (e.g. bad weather), for which the organizer is not responsible, the organizer shall be released from his obligations and the organizer is not liable for damages that the contracting party or participants incur for this reason (e.g.travel and accommodation costs).
A refund of attendance fees in the aforementioned cases is excluded. With a change in venue and/or time the contracting party and the participants are entitled to attend the rescheduled event.

5. Introduction – Crocodile Trophy Regulation Guidelines!

With all of the happenings in the world over the past year, we have changed our registration guidelines for 2021 to provide you with some confidence and sureties when registering for this year’s 26th edition.

While we are extremely hopeful that the 2021 event will go ahead and know that due to ever emerging scientific knowledge about Covid and its vaccination programs that are currently being implemented, circumstances can and will change quickly. That is why we want to provide you with detailed information should the following occur:

  • What if you can’t make it to the event?
  • What happens if the event is postponed?
  • Do I need insurance?

We answer all these questions and more in our terms and conditions.

Cancellation by Participants

If, for any reason, a rider no longer wishes to attend the 2021 event, the rider can elect to do the following,

  1. Transfer their entry to the 2022 edition, (No fee)
  2. Transfer their entry to another person, (No Fee)
  3. Cancel their registration and obtain a refund less a cancellation fee as per the conditions below.

Cancellation refund amounts explained below:
Before 15/04/2021 – less 20% (cancellation fee included)
Before 15/06/2021 – less 35% (cancellation fee included)
Before 15/08/2021 – less 50% (cancellation fee included)
After 15/08/2021 no refund possible anymore only transfer to 2022.

*Excluded: Postponed starting place are not part of these cancellation rules and are not entitled to refund of the entry fee. Participants whose participation fees have already been credited for the 2021 event due to the postponement of the Crocodile Trophy are not entitled to a refund of the participation fee.

Transfer of registration
In the event that the Covid-19 pandemic affects the Crocodile Trophy 2021 (e.g. non-reopened air traffic, destination or country of origin in the red zone), we allow the registration without fee to be transferred to another person or to the Crocodile Trophy 2022.
We will work with each case is checked individually so that we can find the best solution for your respective situation.

Event Postponement
If the COVID pandemic still affects the 2021 event and we are forced to postpone the Crocodile trophy, we will transfer the full amount paid by the participants to the 2022 crocodile trophy. However, if the decision is made to postpone the race, the rider can choose between a full transfer of his entry fee for 2022 or a refund minus 25% (cancellation fee).

Cancellation insurance for participants
We always remind our participants and companions that they must be in possession of international accident insurance cover. In addition, we recommend that you take out a travel cancellation insurance, which also protects you from accidents, injuries, inability to travel or flight changes.

Our team is there to help
If you have any questions or would like to verify the details of your situation, please do not hesitate to contact us. Our team is happy to answer all your questions about how things will work in 2021.

6.
Race organizers / Commissaires panel reserve the right to make changes to the track, stages and organization as may be required,

7. Licensing
a) All riders competing in the Elite Class must hold an International Licence issued by the National Body. The licence must be produced at event registration.

b) Australian Riders must hold MTBA 2021 domestic licence. The Licence must be produces at registration.

c) All other riders are required to purchase a compulsory MTBA event licence. (Note Personal travel / liability insurance is not acceptable)

8. Protests
a) Protests must be lodged in writing to the Chief Commissaire or the Commissaire Secretary within 30 minutes of the last rider completing the stage.

b) An AUD$ 50.00 protest fee must accompany the protest form.

This fee will be refunded if the protest is upheld or the Panel determines that the protest was not frivolous

9. Un-sportsman-like conduct
Any competitor engaging in un-sportsman like conduct of any nature may be fined or disqualified.

10. Offences
If a competitor or their support crew do not comply with the events rules, the Commissaires Panel may impose fines or disqualification.

1st Offence: Warning
2nd Offence: Fine or Time Penalty
3rd Offence: Disqualification

11.
Once the event commences Competitors are unable to change from the class they registered in.

12.
Each Competitor enters and competes at their own risk. Mountain Biking can be a dangerous activity and the competitor assumes all risks / responsibility for their own safety.

13.
Instructions from Police, Commissaires, and Race Officials (including Medical Staff) must be followed under all circumstances.

14.
Helmets must be worn at all times during Competition and general riding on Public roads. Failure to do so may result in disqualification from the event. Damaged Helmets must be replaced, the event organizer has a limited stock of helmets available.

15. Feed Zones
a) All competitors are required to supply their own drinking bottles (minimum of 10)

b) At each Feed Zone water, energy drinks and food will be available to all competitors.

c) Feed Zones will be situated at approximately 30 to 40km / 60 to 80km points of the stage depending on weather and difficulties of the stage.

16.
Competitors must use the same frame for the entirety of the race unless they are part of a registered Team. (Swapping or the exchange of bikes is allowed between team members). Bikes must be in a safe working condition at the start of each stage.
Commissaires or Organizers may withdraw a competitor if their bike is considered to be unsafe.
Should a competitor’s bike be damaged, rendering it unserviceable or dangerous, an application to the Commissaires Panel is required to allow a substitute bike to be used.

17.
Competitors must keep to the marked track at all times. Cutting off sections of the track or riding unmarked tracks in prohibited. In order to complete a stage all competitors must complete 100% of the marked track. The qualifying time period is 50 % of the fastest time in each category and stage

18.
If a competitor fails to finish any stage due to mechanical malfunction or other mishap, then at the discretion of the Commissaries Panel the competitor may be allowed to continue in the event. A time or other penalty may be imposed by the Panel.

19.
The Organizers / Commissaires Panel reserve the right to withdraw a competitor or not recognize the competitors time, if the competitor achieves a result which is judged to be outside the 50% of the class winner’s time. The Panel will decide if further continuation in the event is allowed.

20.
The Organizers / Commissaires Panel reserve the right to withdraw a competitor from any or all stages of the event upon advice from the Event Doctor or Medical Authority recognized by the organizers

21. Leaders Jerseys
a) The overall leader and other category leaders are required to wear the leaders jersey provided by the race organizers.

b) No alterations or covering of the sponsors logo’s on the jersey is permitted.

c) Personal and Team sponsorship labels are allowed to be added to the jersey beneath the official sponsors to a maximum size of 25 mm x 25 mm.

22.
Starting numbers may not be altered or modified in any way.

23.
Rider assistance during the race outside Official Feed Zones is forbidden (except in the case of emergency).
Unofficial vehicles may not follow the race route under any circumstances, to do so may lead to the disqualification of the related rider.

24. Assisted Feeding
a) At the discretion of the organizers, on selected stages team / support vehicles will be allowed to feed their riders at the official Technical Feed Zones (TFZ) only. On these stages all support vehicles must leave the event village before the start of the stage and go directly to the TFZ. After feeding the vehicle must leave the TFZ and drive to the next TFZ if applicable or make their way to the finish by the touring route.

b) Competitors who accept support from unofficial vehicles or non-team members outside the official feed zones will be penalized.

25. House Keeping
a) Organizers and competitors are obliged to keep the start and finish areas clean and avoid damaging official or private property.

b) The throwing away of waste or rubbish (especially plastic bottles or cans) is prohibited.

c) The cleaning of bikes or vehicles in any river on the events path is forbidden as the river will provide the drinking water for the region.

d) Competitors must ensure the cleaning or repair of bikes is not undertaken in a manner or place that may result in a deposit of grease, rubbish oil. A penalty may apply

e) The use of soap or shampoo is forbidden in any river.

f) The daily rider briefing and winners presentation will be held at 5.00pm.

g) A race briefing will be held each morning prior to the stage start.

26. Catering
a) Breakfast: will be served 2 hours before the start of each stage.

b) Lunch: will be served from 1.00 pm.

c) Dinner: will be served from about 5.00 pm

27. Luggage Transport
a) The event organization does not take responsibility for the transport or damage of bikes and luggage.

b) Participants must load their luggage onto the trucks themselves

c) Responsibility will not be taken for luggage that has not been loaded and is left behind.

d) The loading time for each day will be announced at the previous evening’s riders briefing.

e) The truck crew will unload the luggage each afternoon at the campsite.

f) The weight of each piece of luggage is not to exceed 25kg. (The luggage crew unloads 4 tons of luggage a day, so we request that you have several light bags instead of one heavy one and preferably no hard shell suit cases).

g) Bike boxes or cases will not be accepted by the transport during the event.

h) Be aware of traffic and logistics in the event Centre village, do not lean your bike on any vehicle, or put it in front or behind a vehicle.

28. Traffic Rules
a) Driving in Australia is on the left hand side of the road and by agreeing to the race regulations all competitors must comply with the Australian traffic / road rules in particular those issued by the Queensland Government Department of Transport and Main Roads. A copy of the rules are available at www.tmr.qld.gov.au.

b) The organizers request all participants and supporters to familiarize themselves with the Australian road and traffic rules and especially with the driving on the left-hand side of the road immediately after arriving in Australia.

c) The organizers reiterate that to compete in the event all competitors must comply with race regulations and advise that a majority of the race route uses Public Roads.

d) The race route uses roads in cities, which are openly marked, however the roads in the National Parks and remote areas also classed as public roads without marking.

e) You must ride on the left hand side of the road at all times and follow the instructions of Commissaries’, Race Officials and Marshalls who may instruct competitors to slow down or stop for safety reasons.

f) Any violation of the Australian road and traffic rules is at the competitors own risk and the organizers will not assume any liability in such instances.

"You have to do it – once in your lifetime"

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